Board of Directors Meeting Minutes
Location: Timberdale Ranch, CR 504, CO
Directors: Dave Butler, Jamie Enns, Kelly Jesse, Jan Nethers, Dick Sufficool, Jim Tencza, Brad Treadwell
Guests: Jay Blow, Pam McCarthy, Erika Svor, Peggy Treadwell
1) Finances and budget
a) Dave reviewed the financial report as of July, 2017. Key points include:
· All 2017 home owners’ dues have been collected
· Gas royalty has been slowly increasing over past couple of years
· Anticipate we will be about $4k under budget this year
2) Equipment maintenance
a) We expect the tractor will need a clutch replacement soon. It is estimated to cost about $2500. The board agreed to buy the parts expected to be between $500 and $800. The tractor also needs annual maintenance and fluids replacement.
b) We also expect the transmission in the truck may need to be repaired soon.
3) Caretaker’s house
a) Installation of the new propane line has been completed.
b) The water hydrant needs to be repaired.
a) The board discussed the issue of speed controls on the roads including speed bumps, speed dips, radar signs, etc. We determined there is no good solution. Jim will address the issue at the annual meeting.
b) Signage at Hilltop and Squirrel
i) The issue is that visitors don’t know which way to go on Hilltop. Jim agreed to put up a sign showing which houses are in each direction.
5) Fire Mitigation
a) Jamie reported on the fire mitigation planning that is progressing. There are 11 properties that will have work done this year. Mitigation is expected to start in late August.
b) Jamie and Dave will inspect roads and determine what mitigation work we should do with our brush hog.
6) Annual Meeting
a) The board discussed logistics and tasks that need to be done to get ready for the annual meeting.
b) Dick and Jan both stated that they will run for re-election for another term.
a) The board discussed the issue of whether there should be a specific limit to the number of horses allowed on any property and what that limit should be.
b) Dave moved and Brad seconded that we amend the architectural guidelines and standards document to include an item specifying the maximum number of horses allowed on each property is 3.
a) Some residents with businesses are using the ranch dumpsters for substantial amounts of business trash. Brad and Jim said they will talk to the parties involved.
a) Due to the fact that the lake exists only on a temporary basis for a few months per year, the association has no plans to stock fish in the lake nor do we plan any mosquito abatement activities.
10) Internet access
a) There are no changes with the current radio-based system expected in the foreseeable future.
b) Dave reported and Kelly confirmed that the new Hughesnet Gen 5 satellite-based system seems to be a reasonable alternative.
11) Executive session
a) The meeting was recessed and guests were asked to leave. The board held an executive session to discuss insurance related issues.
b) The board reconvened and offered Jay a modified contract which he agreed to.
c) Dave will draw up the appropriate documentation and will have it start on September 1.
1) A date for the next meeting was not set.
1) The meeting was adjourned at 7:50 pm.